When you save a file, you can usually change its name, storage location, and file format all at the same time, if you want to do so. However, you might not want to do all of those things, and the instructions in this topic describe each option individually.
Office allows you to save files in online folders provided by OneDrive and SharePoint. If you have accounts that give you access to these services, you can save and access files stored on these services much like files stored on your computer.
Office File For Mac
If you need to share a file with someone who does not have Office for Mac or who has an older version, you can save your document in a file format that a different or older application can read. You can also export a document as a PDF file or an HTML file, among other choices.
AutoRecover can help you recover a file that you were editing after a power failure or other problem that interrupts you while you are editing the file. The more frequently that AutoRecover saves files information, the more complete recovery can be after a failure.
However, using AutoRecover does not replace saving your files at regular intervals or when you are done editing the file. You may also find it helpful to save multiple versions of a file to different file names (for example, after each significant change) so that you can review or return to an earlier version, if necessary.
If after a failure, you choose not to save the recovered version of a file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file, unless you specify a new file name.
When you create and save a workbook, Word, Excel, and PowerPoint automatically save the file in the Open XML format. However, you can save the file in another format or change the default file format.
You can save your document as PDF, to preserve document formatting and make the document readable but not editable. You need to use Adobe Reader to view documents after you save them in this file format.
You can change the file format that Office for Mac always saves documents in. For example, if you usually share documents with other people who use an earlier version of Office for Mac, you might want to always save documents in the file format that is used in that version.
You can save a file as a webpage, which converts the file into a file format that's readable by web browsers. However, the results of the conversion depend on the kind of content in your file. Office for Mac converts the file's formatting to the closest equivalent web formatting. Therefore, the webpage might look very different from the original file. For example, many text effects, such as animated, embossed, or outlined text, become plain or shaded text.
To run your presentation on a computer that doesn't have PowerPoint installed, you can save your presentation as a movie (.mov) file. You can then play the movie in any application that supports QuickTime movies.
When you open a document in Word for Mac 2011 that was created in an earlier version of Word, either Word for Mac or Word for Windows, compatibility mode is turned on. [Compatibility Mode] shows in the title bar of the document window. Compatibility mode indicates that the document was created in an earlier version of Word or was saved in an earlier file format. In compatibility mode, no new or improved features in Word 2011 are available. However, users can still edit the document by using features that are compatible with the earlier file format.
You can work in compatibility mode or you can convert your document to the Word 2011 file format. When you save in the Word 2011 format, the document layout appears as if it were created in Word 2011 and the file format changes from .doc to .docx. In this format, you can access the new and improved features in Word 2011. However, anyone who uses an earlier version of Word may be prevented from or have problems editing parts of the document that were created by using new or enhanced features.
The Convert Document command clears the compatibility options so that the document layout appears as if it were created in Word 2011. If the file is in .doc format, the Convert Document command also upgrades the file to the .docx format. After you convert the document, you can access the new and enhanced features in Word 2011. However, people who are using earlier versions of Word may be prevented from or have problems editing certain parts of the document that were created by using new or enhanced features in Word 2011.
macOS also provides built-in support for the latest version of Microsoft Exchange Server. So you can use all the apps you love on your Mac, and have access to your mail, contacts, and calendar from the office, all at the same time.
Your Mac comes with iCloud Drive, which lets you safely store all your presentations, spreadsheets, PDFs, images, and any other kinds of files in iCloud. Then you can access them from any device, including your iPhone, iPad, iPod touch, Mac, or PC.1
Thanks to its support for industry standards, macOS works with virtually all email providers and websites. It also lets you view the most common file types, including Office documents, PDFs, images, text files, MP3s, videos, ZIP files, and more.
Additionally, if you make changes to your add-in's manifest (for example, update file names of icons or text of add-in commands), you should clear the Office cache and then re-sideload the add-in using an updated manifest. Doing so allows Office to render the add-in as it's described by the updated manifest.
If you only want the sideloaded add-in to reflect recent changes to its HTML or JavaScript source files, you shouldn't need to clear the cache. Instead, just put focus in the add-in's task pane (by clicking anywhere within the task pane) and then press Ctrl+F5 to reload the add-in.
To look for these folders via Finder, you must set Finder to show hidden files. Finder displays the folders inside the Containers directory by product name, such as Microsoft Excel instead of com.microsoft.Excel.
To help improve security, Office for Mac has implemented Apple app sandboxing guidelines. This means that you can't customize the app bundle before or after you deploy Office. But, preference files aren't part of the app bundle for an app, so you can make changes to these files.
Preference files are stored in the app container, which isn't the same thing as the app bundle. The app container is created the first time an app is run. The app container is located in the user's /Library/Containers folder. For example, the app container for Outlook is named com.microsoft.Outlook. Within the app container, the .plist file is located in the Data/Library/Preferences folder. For example, the .plist file for Outlook is named com.microsoft.Outlook.plist.
You can take an existing .plist file and modify it with your organization's preferences. In some cases, you can actually copy that .plist file to other Mac devices in your organization that have Office installed. But that doesn't work for all .plist files. Therefore, the preferred method is to create a script that incorporates all the defaults commands that you want to use to set preferences. Then deploy that script to your users. Because preferences are user-specific, you need to run the script in the user's context. If several users share the same device and each user has a different account, then the script needs to be run for each user of that device.
To help improve security, Office for Mac implements Apple app sandboxing guidelines. This means that you can't customize the app bundle before or after you deploy Office. Don't add, change, or remove files in an app bundle. For example, even if you don't need the French language resource files for Excel, don't delete them. This change prevents Excel from starting. Even though you can't customize app bundles, you can configure preferences for each app.
Installer package files for individual applications, such as Word or Excel, are available to download from the Office Content Delivery Network (CDN). For links to those files, see Most current packages for Office for Mac.
On the left side pane, New will give you more template options, Recent has a longer list of files that you have worked on previously, Shared lets you see what people have shared with you, and Open lets you find a file from your OneDrive or computer.
One of the main differences between using Office for Mac versus a Windows computer is that the File menu is located on the application toolbar at the top of the screen. Depending on which application you are using, the File menu options change accordingly. For example, Word says New Document while PowerPoint would say New Presentation. Generally, this menu is where you can create a new file, open a file already created, save the file you are working on, and print your current file. If you are logged into your OneDrive account, you can easily share a file by saving it there. 2ff7e9595c
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